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Notice of 2002 Annual General Meeting

The Board of Directors of the au Domain Administration Limited (auDA), is pleased to invite you to attend its 2002 Annual General Meeting.

Date: Monday 11 November 2002
Time: 11.00am
Venue: Maddocks Solicitors, Level 7, 140 William Street, Melbourne 3000

Purpose

The purpose of this meeting is to:

  • Report the activities of the Board
  • Report on progress to achieving the objectives of auDA
  • Ratify an increase in Independent Directors Fees
  • Elect Directors to Board of auDA to replace those retiring by rotation

Agenda for the AGM

  1. Motion to approve the auDA AGM 2001 Minutes .
  2. Report from the Chair on activities and progress.
  3. Acceptance of the 2001 – 2002 audited accounts.
  4. Approval by ordinary resolution of Independent Directors fees.
  5. Resignation from the Board of those Directors retiring by rotation.
  6. Elections for new Directors to the Board, with voting by:
    1. Supply Class (2 Directors)
    2. Demand Class (1 Director)
    3. Representative Association Class (2 Directors)
  7. Any Other Business.
  8. Close of Business.

Accounts

2001-2002 Accounts are now online.

Ordinary Resolution

Purpose of Resolution
To ratify an increase in the amount payable to the independent Directors for the next 12 months from $35,000 to $45,000.

The Resolution
“To ratify the Board’s resolution made at its meeting in August 2002 to increase the amount payable to the independent Directors appointed under Article 18.2(f) to an amount not exceeding the sum of $45,000 in aggregate per annum such amount to be distributed amongst the said directors at the discretion of the Board.''

Board Election

The AGM will elect 5 Directors to the Board, to replace 6 Directors who must retire in accordance with clause 19.3 of auDA's constitution. The retiring Directors are Chris Chaundy, Patrick Corliss, Kim Heitman, Michael Malone, Greg Watson and Liz Williams.

The Directors elected will serve for a term of two years.

The vacancies which will become available are:

  • two (2) Director elected only by the Supply Class Members;
  • one (1) Directors elected only by the Demand Class Members;
  • two (2) Director elected only by the Representative Association Class Members.

Retiring Directors may re-contest these vacancies.

Candidate Standing for Election

Candidate Class Proposed by Seconded by
Paul Day Demand Electronic Frontiers Australia WA Internet Association
Kim Heitman Rep Assoc Electronic Frontiers Australia WA Internet Association
Cheryl Langdon-Orr Demand Derek Whitehead Tony Hill
Cyrille Lefevre Supply Domain Registration Services WebCity
Michael Malone Supply Peter Dean iiNet
Karl Schaffarczyk Demand Orlando Luminere Ian Bergman
Peter Shilling Supply TPP Internet Destra Corp
Nick Tate Rep Assoc Australian Vice-Chancellors' Committe Internet Industry Associatio
Greg Watson Rep Assoc Greg Watson Craig Ng
John Webby Rep Assoc Australian Vice-Chancellors' Committe Internet Industry Associatio

Statements submitted by candidates are available online.

Voting

You cannot vote at the AGM unless your membership fee has been paid. Membership for the AGM closed on 11 October 2002.

Proxy

For members who cannot attend the meeting but still wish to vote, a Proxy Form (PDF) with instructions is available. All paid up members have the right to appoint a proxy and the proxy does not need to be a member of auDA.

Proxy forms must be received by 5pm AEDT, Friday 8 November 2002.

They should be sent to:

auDA Proxy
107 Faraday Street, Carlton VIC 3053
or faxed to 03 9349-5711