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auDA AGM 2010 Minutes

Monday 18 October 2010, 11.00am
Maddocks, 140 William Street, Melbourne

Chair:  Tony Staley
Secretary:  Jo Lim
Returning Officer:  Chris Disspain


Present:  Tony Staley, Kim Heitman, Amin Kroll, Cheryl Langdon-Orr, Chris Disspain, Dwayne Varey, George Pongas, Graham McDonald, Josh Rowe, Julie Hammer, Marty Drill, Rosemary Sinclair, Jo Lim


Apologies:  Nil


Member/Public Attendees:  Adrian Kinderis, Bill Caelli, Bruce Tonkin, Chris Chaundy, Craig Ng, David Keegal, Elspeth Ross, Erhan Karabardak, Jacki O’Sullivan, Jeremy Feiglin, John Higgins, Krista Papac, Leonie Dunbar, Paul Woods, Peter Nettlefold, Robert Gregory, Simon Delzoppo, Simon Johnson, Tristan Kathage


Introduction and Welcome by the Chair.  Motion (moved T Saley, seconded C Langdon-Orr): The Notice of AGM is to be taken as read.  Carried.
Quorum (12 members) present. Meeting declared open.
The Secretary advised that 45 proxies were received: 0 Supply Class, 45 Demand Class.

 

1. AGM 2009 Minutes

Motion (moved T Staley, seconded C Chaundy): Approve the minutes of the 2009 AGM.  Carried.

 

2. Report from the Chair on auDA Activities and Progress

The CEO delivered a summary of the CEO Statement circulated in the Annual Report.


3. 2008-2009 Audited Accounts

Motion (moved T Staley, seconded J Rowe): Accept the audited 2009-2010 accounts.  Carried.

 

4. Resignation from Board of Retiring Directors

Marty Drill (Supply), Dwayne Varey (Supply), Kimberley Heitman (Demand) and Cheryl Langdon-Orr (Demand) resigned from the Board.
T Staley thanked the retiring Directors for their active participation and significant service on the Board over the past 2 years.

 

5. Election of new Directors to the Board


Election supervised by John Higgins, Nexia ASR.


a. Supply Class (2 positions)

Nominees:       Marty Drill and Dwayne Varey

Elected:      Marty Drill and Dwayne Varey


b. Demand Class (2 positions)

Nominees:     Richard Bone, Kevin Fleming, Kimberley Heitman, Simon Johnson, Erhan Karabardak, Cheryl Langdon-Orr and Kelvin Markham.

Elected:     Kimberley Heitman and Cheryl Langdon-Orr


Election vote results were:

Richard Bone – 2 votes

Kevin Fleming – 2 votes

Kimberley Heitman – 34 votes

Simon Johnson – 21 votes

Erhan Karabardak – 23 votes

Cheryl Langdon-Orr – 32 votes

Kelvin Markham – 2 votes


The Board thanked and encouraged those nominees who were unsuccessful at this time to consider re-standing for the Board and policy panels in the future.

 

6. Other Business

• Simon Johnson queried the Board’s view on travel expenses in the 2009-10 Accounts.  C Disspain advised that auDA has been increasing its domestic and international outreach activities in line with the Strategic Plan approved by the Board.  Domestic travel increases were also due to Board & staff attendance at ICANN Sydney June 2009 and the 2009 AGM in Perth.  The Chair assured members the Board would monitor the travel budget.

• Bruce Tonkin queried the benefits of auDA membership.  C Disspain noted there has been an increase in demand class memberships due to Outreach/CGDN/Awards efforts.  Expanding auDA membership is also part of the Strategic Plan and is continuing with efforts to date reflected in the Annual Report.  

• Simon Johnson asked how auDA maintains the integrity of its membership. C Disspain advised that a member’s register is maintained and all membership applications are approved by the Board, with the Board requesting further information from an applicant if required.

 

7. Close of Business

The meeting was closed at 11.40am.

 

 

Last Updated: 18/11/2010 16:04